My References

Organising with Folders

Learn how to organise, manage, and navigate your references in Paperguide using flexible folders and subfolders. This guide explains creating, nesting, renaming, moving, and optimising your folder setup.

Paperguide allows you to efficiently organize your references into flexible, user-created folders. The folder system is accessible via the sidebar in My References, giving you an easy way to structure your research library for quick access and ongoing project management.

Folders in Paperguide are private and fully customizable—only you can view or modify your reference folders unless you choose to export or share selected items.

Creating a New Folder

To create a new folder in Paperguide, follow these steps:

Click the '+' icon next to All Papers

In the sidebar under My References, locate All Papers. Click the + icon that appears next to it. This will initiate creating a new folder.

Enter a name and save your folder

Type your desired folder name in the input field that appears. Once entered, click the Save button to add the folder to your library.

Sub-Folders

Paperguide supports a flexible subfolder system. To create a subfolder within an existing folder:

Open subfolder creation menu

In the sidebar, find the folder where you want to add a subfolder. Click the three-dot (•••) icon next to the folder’s name.

Select "Create subfolder"

From the dropdown menu that appears, choose Create subfolder.

Name and save your subfolder

A prompt will appear asking for the subfolder name. Enter your desired name, then click Save to create the nested subfolder beneath your chosen folder.

Adding References

You can bring new references into your library using Paperguide’s import options. Simply use the Import function within My References to add PDFs or citation files.

Import from Zotero

Migrate entire collections from Zotero directly into Paperguide folders.

Adding References

Manually add single papers or reference entries for full flexibility.

Managing Folders

Organize your references efficiently by managing folders as your research evolves.

To move references from one folder to another, simply drag and drop the reference entry onto the destination folder or subfolder in the sidebar. The reference will be reassigned immediately.

Best Practices

Use descriptive folder and subfolder names for different projects or themes.
Periodically review folders to archive completed projects or reorganize subfolders.
Maintain a small number of top-level folders, using subfolders for finer structure.
Use manual entry or import tools to keep your references up to date.

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Last updated Dec 3, 2025